The aims and objectives of the club shall be:
To establish and maintain a headquarters and to provide facilities for the promotion of the mental, spiritual, physical and social wellbeing of the club members.
To contact and endeavour to seek assistance from any persons, organisations, associations or other bodies either statutory or voluntary, who are interested directly or indirectly with the welfare of young persons.
To provide the club members opportunities for cooperation with other clubs and organisations to enhance their experience and wellbeing.
To affiliate and act as a link with similar organisations, associations, bodies or persons that have similar objectives to the club or may for any reason come in to contact with the club.
To collect any fees, donations and otherwise raise funds for the objectives set down in this constitution and for the general purpose of the club.
To stimulate public interest in the work of the club, particularly within the locality in which the club is situated.
To organise any trips for the club members.
To promote competitions for and between club members.
To take any further action which may be necessary for the general welfare of the young persons within the club whether the hold a membership of the club.
The membership of the club shall be subject to such terms and conditions as the management committee shall from time to time prescribe or determine, but in general it shall be open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage, civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, political or other opinion.
TRUSTEES AND OFFICERS OF THE CLUB
Trustees are
Derek Lynch
Gordon Burns
Stephen Petrie
Officers of the club
Chairperson
Club Leader
Secretary
Treasurer
Head Coach
Social/Fund raising coordinator
The club will be managed through the Management Committee consisting of:
Club Leader, Secretary, Treasurer, Head Coach, Vice Chairperson, Social Coordinator. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than 3 times per year.
The quorum required for business to be agreed at Management
Committee meetings will be: 6 persons
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of club membership where possible.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
No person other than adult members and management committee members shall be entitled to vote on any question at any Annual General Meeting.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st March each year.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
The club shall not be liable for any expenditure that has not been sanctioned by the Management Committee or any sub committee to which the power of authorising such expenditure has been delegated by the management committee.
Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.
Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, the club and any assets of the club that remain will be decided by the Trustees of club who will act in the best interests of the club members and the local community.
Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM. Any changes would have to be agreed by OSCR.
Subject to approval of the Trustees, The Management Committee shall have power to deal with all matters not contained in this constitution.
Declaration
Lochee Boys and Girls Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.